When should I register with payroll agencies in a new state?

Middesk is unable to consult customers on matters of compliance, such as this. So, your payroll provider is the best resource for this information, as they will be able to provide precise information specific to your business needs.

Ultimately, if you are unsure if a certain registration may or may not be required, we strongly recommend having a discussion with your payroll provider, who likely is the responsible party for requesting you register with a given state or agency.

Typically, it’s advised to start your payroll registration for a new state as soon as possible (e.g. once your new employee has signed their offer), as the overall process can sometimes take several weeks to complete. The various agencies, deadlines, and turnaround times vary by state. The sooner you start your payroll tax registration, the sooner you'll have the tax account information required to pay your employees.